What products and services does the City of Philadelphia procure?

The City of Philadelphia procures supplies, equipment, non‑professional services, public works/construction, and professional services. Commodities contracts (supplies, equipment, non‑professional services, public works) are handled by the Procurement Department; professional services use a separate contracting database and may be posted via eContract Philly.

Does the City of Philadelphia use cooperative purchasing or piggyback contracts?

The City of Philadelphia operates a Cooperative Purchase Unit (PVCOOP) within the Procurement Department to manage cooperative purchasing and piggyback arrangements on behalf of City departments. Contact the PVCOOP at pvcoop@phila.gov or (215) 686‑5940 for cooperative purchase inquiries.

What procurement requirements does the City of Philadelphia publish for vendors?

The City of Philadelphia requires labor and materials bonds for public works under Philadelphia Code Title 17 §17‑103; PHLContracts defines acceptable performance bonds and sureties. Vendors must review each solicitation for required bond amounts, forms, and any solicitation‑specific contractual terms or requirements.

How does the City of Philadelphia approve procurement contracts and awards?

Contract authority resides with the City of Philadelphia Procurement Department under the Home Rule Charter and Philadelphia Code Title 17. Law Department review and fund certification are required and City Council reviews contracts above statutory thresholds per Title 17 provisions.

Where can vendors find procurement policies and standard terms for the City of Philadelphia?

Procurement rules and standard contract terms for the City of Philadelphia are codified in the Home Rule Charter and Philadelphia Code Title 17. The PHLContracts Glossary and the City's Standard Contract Requirements document define procurement terms, best‑value concepts, and clauses incorporated into City contracts.

What supplier diversity or local vendor preference programs does the City of Philadelphia use?

The City of Philadelphia's Office of Economic Opportunity administers the Minority/Women/Disabled‑Owned Business Enterprise (M/W/DSBE) program; M/W/DSBE goals appear on City contracts and subcontracting opportunities. The Local Business Purchasing Initiative provides local vendor preference.

City of Philadelphia

Track open bid opportunities, contracts, public meetings, and key contacts for City of Philadelphia.

Buyer type:: City
Location:: Philadelphia, PA
Country:: US

City of Philadelphia RFPs

Active opportunities open for bidding

Promotional Items - Prisons
Posted
Oct 5, 2026
Closes
Oct 20, 2026
The City of Philadelphia’s Department of Prisons seeks quotes for eight branded promotional-item lines, including reusable tote bags, retractable pens, plastic cups, and foam stress relievers. Items must carry the specified Prisons logo and text, with proofs submitted for approval before production; delivery is one-time. The City may award the purchase as a whole or by line item to the lowest responsive and responsible bidder, but vendors must quote all items to be eligible.
PW Prequalification for Bid -3008 Crescentville Road Signals and Pedestrian Improvements
Posted
Oct 9, 2026
Closes
Oct 29, 2026
Work include 77 CY excavation; 825 LF sawcutting; 125 CY foreign borrow excavation; 259 SY h. E. S. Plain cement concrete base course, 6" depth; 259 SY subbase 4" depth (no. 2a); 259 SY superpave asphalt mixture design, wearing course, pg 64s-22 3 to <10 million esals, 9.5 mm mix, 1 1/2" depth, srl-e; 518 SY asphalt tack coat; 174 LF plain cement concrete curb, 6" height, including removal of existing curb, philadelphia; 523 LF plain cement concrete curb, 8" height, including removal of existing curb, philadelphia; 2300 LF fiber optic cable, aerial, figure 8, 48-fiber; 48 LF plain cement concrete curb, 3" height, including removal of existing curb.
ROADWAY PLANTERS PROGRAM REQUEST/OTIS
Posted
Oct 9, 2026
Closes
Nov 10, 2026
Philadelphia’s Managing Director’s Office seeks landscaping services for the Roadway Planter Program, including procurement, delivery, and installation of roadway planters and maintenance of existing planters across city corridors. The work includes seasonal and perennial plantings, watering, fertilization, deadheading, weeding, monthly repairs, and monthly reporting with photo documentation. The planned contract term is one year with four one-year renewal options, and bids are due November 10, 2026, at 5:00 p.m. local time.

View all RFPs

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
133602
Employee FTE
Full-time equivalent employees.
28,253
Population
Population size to gauge opportunity scale.
1,574,281
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
Unlock to view
Unlock
Operating Budget
Unlock to view
Unlock

Unlock full profile

Includes fiscal year calendars, procurement complexity scores, and strategic insights.

RFP Intelligence

Find best-fit RFPs — Then Nail the Response

Get alerted before the bid drops, know which RFPs to pursue, and generate compliant drafts with AI.

Book a demo

AI-ranked best-fit opportunities before bid boards

Auto-drafted, compliance-ready outlines & boilerplate

Competitor & pricing intel from past awards

How to Sell to City of Philadelphia

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
48 / 100
EasyLower is betterHellish
Quick Decision Flow
Unlock details
- Sole Source: If sale is less than $34,000, use sole source.
- Coops: Lead with a cooperative purchase. Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
Unlock details
- City of Philadelphia (PA) maintains a low $34,000 competitive bidding threshold. Sole source above this level is rarely approved due to rigid policies and lack of precedent. Deprioritize this path and redirect to cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

Unlock full profile

Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

City of Philadelphia Contracts

Track vendor wins and renewal opportunities

Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Expiration date locked.
This Provider Agreement between the City of Philadelphia and Tyler Technologies, Inc. details the implementation of computer and information services, including software and SaaS solutions. The initial service term is from May 1, 2023, to April 30, 2024, with provisions for extensions up to a total of 10 years, as indicated by a comprehensive 10-year contract total of $7,574,882. The contract outlines project methodology, compensation structure, licensing terms, warranties, and various legal and operational obligations for both parties.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Expiration date locked.
This document is a Standard Amendment Agreement (Contract No. 2320561-01) between the City of Philadelphia, acting through its Sheriff's Office, and Tyler Technologies, Inc. It amends the original Base Contract (No. 2320561) to add an additional term from April 1, 2024, to April 30, 2024. The amendment increases the compensation payable by $24,300.00, bringing the new total contract value to not exceed $1,330,580.00. The services outlined in the amendment's exhibit relate to modifications and functionality for a Civil Process Portal.
Tyler Technologies at City of Philadelphia
Effective: May 1, 2023Expires: Expiration date locked.
This document represents the Fourth Amendment to Contract Number 2320561 between the City of Philadelphia and Tyler Technologies. Effective May 1, 2025, this amendment extends the contract term to April 30, 2026, and increases the total maximum compensation by $596,925.00, bringing the new cumulative total for the 3rd Year SaaS Contract to $2,645,181.00.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2024Expires: Expiration date locked.
This document is the Standard Amendment Agreement 2320561-02 between the City of Philadelphia, acting through its Sheriff's Office, and Tyler Technologies, Inc. It formalizes an extension of the contract for services and materials, establishing a new term from May 1, 2024, to April 30, 2025. This amendment builds upon a prior base contract (2320561) and a previous amendment (2320561-01). The total amount of the contract as amended is $1,330,580.00.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Expiration date locked.
This document is the Third Amendment to an existing contract (Contract Number 2320561) between the City of Philadelphia and Tyler Technologies, Inc. It became effective on May 1, 2024. The amendment increases the total compensation payable to Tyler Technologies by $717,676.00, bringing the overall contract amount to a ceiling of $2,048,256.00. Additionally, it modifies the manner of payment terms specified in Section 4.2 of the original contract. The services covered by the contract span from May 1, 2023, to April 30, 2025.

Early Buyer Signals

Board meetings and strategic plans from City of Philadelphia

Committee on Commerce and Economic Development Public Hearing
Date: Nov 10, 2020Type: Meeting mention
The committee held a public hearing regarding several bills. Key discussion topics included legislation to address commercial lease matters and provide eviction and financial relief to restaurant businesses impacted by the COVID-19 pandemic. The committee also reviewed a bill concerning residential property wholesalers and solicitation disclosure requirements, as well as a bill focused on amending local bidding preferences and reporting requirements to aid community business recovery. Additionally, the hearing covered broader discussions on the restaurant industry's challenges, including the use of temporary outdoor dining arrangements and potential future support initiatives.
Committee on Licenses and Inspections Committee Meeting
Date: Nov 28, 2017Type: Meeting mention
The committee reviewed legislative bills regarding crane safety and waste management. Specifically, they discussed amendments to the Philadelphia Code concerning the erection, use, and inspection of mobile cranes, which introduced new licensing, certification, and inspection requirements for operators and riggers. Additionally, the committee addressed an amendment to the Philadelphia Administrative Code requiring applicants for construction and demolition permits to provide waste collection plans to help mitigate illegal dumping, including enforcement provisions for contractor licensing.

Key Contacts

Public-sector contacts connected to City of Philadelphia.

Christopher KennedyAccounting Director

*******@************

+1 (***) ***-****

Jason MakAccounting Office Staff

Get relevant City of Philadelphia bid alerts

Track City of Philadelphia bids, renewals, public meetings, and contact changes matched to what you sell.

Product-relevant RFPs and bids
Contract renewal signals
Budget and meeting signals
Key contact updates

Track this buyer

Frequently asked questions

Who manages procurement and purchasing for the City of Philadelphia?

The City of Philadelphia Procurement Department administers purchasing, organized into units including Services/Supplies/Equipment, Construction/Public Works, and the Cooperative Purchase Unit (PVCOOP). Procurement authority is established by the Philadelphia Home Rule Charter and Philadelphia Code Title 17.

Where does the City of Philadelphia post bids and RFPs?

The City of Philadelphia posts public bids and RFPs on the PHLContracts portal (phlcontracts.phila.gov) and on the City's Contracts Hub (contracts.phila.gov); eContract Philly is used for certain non‑competitive or professional services agreements.

How do vendors complete vendor registration with the City of Philadelphia?

Vendors register through the PHLContracts Vendor Portal (phlcontracts.phila.gov) by completing an online application and the Consent and Authorization Agreement; registration captures legal name, tax ID, contacts, commodity/service offerings, and any certifications. M/W/DSBE vendors may also register or verify via the Office of Economic Opportunity directory.

City of Philadelphia

City of Philadelphia RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Philadelphia

City of Philadelphia Contracts

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Early Buyer Signals

Committee on Commerce and Economic Development Public Hearing

Committee on Licenses and Inspections Committee Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Philadelphia RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Philadelphia

City of Philadelphia Contracts

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Early Buyer Signals

Committee on Commerce and Economic Development Public Hearing

Committee on Licenses and Inspections Committee Meeting

Key Contacts

Frequently asked questions

Get full contract and spend data

Philadelphia City Council Stated Meeting

Know what buyers discuss before RFPs drop

Similar government buyers you might want to track