The City of Palm Bay is soliciting bids for improvements to the Cadillac Drive pond and the Robert J. Conlan Boulevard (Charles J. Herbert Drive) pond. The work is intended to enhance pollutant removal at Cadillac Drive and increase volume and residence time at the RJC pond to improve Turkey Creek water quality; the project has Florida DEP grant funding and a City match. This open invitation to bid includes a non-mandatory on-site pre-bid meeting, and submissions are due October 27, 2026, at 9:00 a.m. EDT.
The City of Palm Bay Parks & Facilities solicitation is ITB 52-ITB-26, titled “Automatic Gate and Power-Assisted Door Repair Services.” The buyer’s procurement portal lists it as open, with submissions closing October 27, 2026, at 10:00 AM EDT. The City’s vendor-information page separately schedules the solicitation opening for October 27, 2026, at 11:00 AM.
The City of Palm Bay invites sealed bids from qualified firms to provide lockbox services for its Utilities Department under the requirements and specifications in the Invitation to Bid. The City’s Customer Care Division bills approximately 58,000 utility, sanitation, and stormwater accounts monthly across five billing cycles. It also bills approximately 23,500 stormwater-only accounts annually.
Sole Source:If sale is less than $100,000, use sole source.
Coops:Frequently procures through OMNIA and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Palm Bay (FL) uses sole source for proprietary technology, software renewals, or standardized OEM equipment. Position the purchase as essential for continuity/standardization (consistent with past awards such as Azteca Systems and Ferguson Waterworks). Work with the end‑user department to build the business case, then have Procurement prepare the sole source justification. City Council approval is required for any contract exceeding $100,000.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Palm Bay has used cooperative and piggyback contracts extensively to streamline purchasing. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from City of Palm Bay
City of Palm Bay Special Council Meeting
Date: Sep 10, 2026Type: Meeting mention
The council held a special meeting primarily to discuss the proposed operating millage rate and budget for the upcoming fiscal year. Significant public comment centered on the future of the municipal aquatic center, with residents expressing opposition to its potential closure or sale, citing its importance for community health, youth swim teams, and therapy services. Residents also requested detailed financial transparency regarding operating costs, pension funds, and administrative staffing growth.
City Council Regular Meeting
Date: Oct 1, 2026Type: Meeting mention
The City Council meeting included a variety of civic and community-focused actions. Key agenda items featured an invocation and the Pledge of Allegiance, followed by a roll call and announcements regarding vacancies on the Community Development Advisory Board and the Infrastructure Advisory and Oversight Board. The Mayor presented proclamations to recognize a state champion equipment operator from the public works department for his performance at the American Public Works Association equipment rodeo, as well as to officially designate October as Community Planning Month, highlighting the essential role of planning professionals and citizen involvement in shaping the city's future.
Palm Bay City Council Regular Meeting
Key Contacts
Public-sector contacts connected to City of Palm Bay.
Where does the City of Palm Bay post bids and RFPs?
The City of Palm Bay posts bids and RFPs on its 'Bid & Proposal Opportunities' web page and via the Florida Bonfire portal. Vendors use Bonfire to view solicitation documents, download attachments, submit proposals, and receive bid notifications.
Who manages procurement and procurement policies for the City of Palm Bay?
The City of Palm Bay Procurement Department, led by the Chief Procurement Officer, manages procurement and purchasing. City Code Chapter 38 delegates procurement authority to the CPO and establishes a centralized department to provide purchasing services across city departments.
How do vendors complete vendor registration with the City of Palm Bay?
Vendors complete registration for the City of Palm Bay through the Florida Bonfire procurement portal. For assistance contact procurement@palmbayfl.gov or (321) 952-3424; keep your Bonfire profile current to receive bid alerts and access posted solicitations.
Native sync to Salesforce & HubSpot
Date: Sep 3, 2026Type: Meeting mention
The meeting involved discussions on agenda revision policies and the implementation of an automated license plate reader camera system. A proclamation was issued designating September 2026 as National Suicide Prevention Month, with an emphasis on local awareness and support resources. Additionally, the Council reviewed an economic development update regarding the Phoenix Business Park and the acquisition of funding through the Florida Job Growth Grant Fund for water and sewer infrastructure improvements.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Palm Bay meetings, strategic plans, and budget discussions before the public bid appears.
What vendor requirements does the City of Palm Bay publish for solicitations?
The City of Palm Bay publishes solicitation-specific vendor requirements; each posted solicitation includes required forms and terms. Required items commonly include insurance, performance bonds, licenses, and other compliance criteria specified in the solicitation documents—vendors must follow those documents when submitting responses.
Where can vendors find procurement policies and standard terms for the City of Palm Bay?
City of Palm Bay procurement policies and standard terms are set out in City Code Chapter 38 and the City's Ethics & Procurement Manual. Both are linked from the City's vendor and procurement pages and describe delegation, procedures, and standard contract terms for vendors.
