Waste & Recycling Software RFPs, Pre-RFP Signals and Bid Opportunities
See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.
- Council approved extending the non-competitive procurement with Hexagon to consolidate 11 enterprise asset management systems into one for Public Works, a project spanning five years.
- Council approved $650,000 in 2026 and $2.3M in Q1 2027 from the Tax Stabilization Reserve to continue the enterprise asset management consolidation until the 2027 budget process.
- General Issues Committee referred the enterprise asset management update to Council, demanding details on cost variances, project delays, procurement standardization, and organizational impacts.
- A by-law amendment was on the agenda to update the City's waste management…
Meeting MentionPre-RFPDetected: Oct 7
Key Contacts · Verified by Starbridge
Rosaria Morelli
Acting Chief Investment Officer
Raymond Kessler
Acting Director, Economic Development | Chief Corporate Real Estate Officer
- City leadership identified the current Incode software as inadequate, citing excessive manual processes and poor integration across code enforcement, finance, and public works.
- Staff have selected a 31-module Government Pilot system to replace Incode, with a follow-up meeting scheduled for next week to advance the recommendation.
- Officials highlighted $3 million in outstanding fines not being collected due to workflow bottlenecks between code enforcement, finance, and public works.
- Council members requested public works representation in evaluation meetings and emphasized the need for the new system to integrate with Incode and…
- The commission held a June 23rd work session on recycling's future, inviting Waste Connections to discuss contamination and sorting, with no decision made that evening.
- Staff proposed seeking a new solid waste contract bid, whether competitively or via piggyback, and launching a sticker and tagging enforcement program, pending commission approval.
- The city's current recycling contract with Waste Connections runs through December 31, 2026, and while contamination is average, short-term rentals are flagged as a problem area.
- The commission discussed adding a penalty fee for rejected recycling carts, mirroring existing fines for early…
- Costa Mesa Sanitary District is planning to expand ArcGIS, Cityworks, and Trimble Unity into solid waste to track missed collections, contamination, scavenging, and code enforcement.
- The district hired ESRI for a geospatial strategy, spent $24,610, and is soliciting consultant proposals to implement first-year tasks.
- Staff proposes a GIS Analyst position with a salary range of $110,209–$133,960 and technology costs of about $241,000 annually for licenses and maintenance.
- The district wants in-house capabilities to track customer complaints, missed pickups, contamination, and cart locations, currently relying on a contractor database.
- Island County assigned Whidbey Island recycling services from DTG Recycle to MCS Recycling, LLC via contract succession.
- Island County’s 2026 Solid and Moderate Risk Waste Management Plan update addresses Curbside recycling, contamination reduction (CROP), and education.
- Public Health complaint handling for solid waste complaints was described as inconsistent due to funding and staffing shortages.
- Sparwood transitioned to alternating garbage and curbside recycling starting April 6, 2026.
- Council directed staff to identify information for analysis of solid waste collection services.
- A 6-month impact report is planned for September 2026 and a March 2027 follow-up for full-year diversion data.
- Council approved extending the non-competitive procurement with Hexagon to consolidate 11 enterprise asset management systems into one for Public Works, a project spanning five years.
- Council approved $650,000 in 2026 and $2.3M in Q1 2027 from the Tax Stabilization Reserve to continue the enterprise asset management consolidation until the 2027 budget process.
- General Issues Committee referred the enterprise asset management update to Council, demanding details on cost variances, project delays, procurement standardization, and organizational impacts.
- A by-law amendment was on the agenda to update the City's waste management regulations, reflecting operational changes to collection services and diversion requirements.
- Public Works awarded a $6.55M contract for wastewater treatment plant upgrades, showing active capital investment in environmental services but not directly in waste collection software.
How to use pre-RFP signals
1. Shape the requirement
When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.
2. Time your outreach
Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.
3. Arm your SDRs
Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.
FAQs
What is a pre-RFP signal for waste & recycling software?
A pre-RFP signal is a public-record indicator that a buyer is moving toward a waste & recycling software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.
How early does Starbridge detect waste & recycling software demand?
Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.
What sources does Starbridge monitor?
Get your 10 highest-intent accounts
Share your ICP and we will surface 10 ready-to-buy accounts using buying signals, competitor contracts, and procurement activity for free.
- Hamilton City Council approved extending the Hexagon EAM implementation partner contract for five years, consolidating 11 EAM systems into one for Public Works.
- Funding of $650,000 for 2026 and $2.3 million for Q1 2027 was approved from the Tax Stabilization Reserve to continue the EAM project.
- Waste Management is a named go-live milestone in the EAM project, with approximately 60% of public works assets now in the system.
- Council members voiced concerns over project cost overruns and risks, citing about $400,000 in annual overtime costs tied to the project.
- Staff were directed to report back on a communications plan, cost variances, and organizational impacts before finalizing the extension, and the vote outcome remains pending.
- City leadership identified the current Incode software as inadequate, citing excessive manual processes and poor integration across code enforcement, finance, and public works.
- Staff have selected a 31-module Government Pilot system to replace Incode, with a follow-up meeting scheduled for next week to advance the recommendation.
- Officials highlighted $3 million in outstanding fines not being collected due to workflow bottlenecks between code enforcement, finance, and public works.
- Council members requested public works representation in evaluation meetings and emphasized the need for the new system to integrate with Incode and reduce manual work.
- A final purchase decision and budget approval from council are still pending, with the recommendation expected after the upcoming Zoom meeting.
- The commission held a June 23rd work session on recycling's future, inviting Waste Connections to discuss contamination and sorting, with no decision made that evening.
- Staff proposed seeking a new solid waste contract bid, whether competitively or via piggyback, and launching a sticker and tagging enforcement program, pending commission approval.
- The city's current recycling contract with Waste Connections runs through December 31, 2026, and while contamination is average, short-term rentals are flagged as a problem area.
- The commission discussed adding a penalty fee for rejected recycling carts, mirroring existing fines for early or late garbage cart placement.
- Waste Connections invited the commission and staff to tour its material recovery facility, leaving the bid process and enforcement details open for further consideration.
- Costa Mesa Sanitary District is planning to expand ArcGIS, Cityworks, and Trimble Unity into solid waste to track missed collections, contamination, scavenging, and code enforcement.
- The district hired ESRI for a geospatial strategy, spent $24,610, and is soliciting consultant proposals to implement first-year tasks.
- Staff proposes a GIS Analyst position with a salary range of $110,209–$133,960 and technology costs of about $241,000 annually for licenses and maintenance.
- The district wants in-house capabilities to track customer complaints, missed pickups, contamination, and cart locations, currently relying on a contractor database.
- The Board has not yet approved the new positions or technology budget; staff recommends approval and will report back with job descriptions and costs.
- A $50,000 implementation consultant cost is recommended but not yet budgeted, pending inclusion in the 2026 Sewer Rate Study.
Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.
Do I have to talk to sales to get the waste & recycling software report?
No. Enter your work email and the report is sent within minutes. A demo is optional.
What's in the free waste & recycling software report?
Ranked buyers with active waste & recycling software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.
How accurate are Starbridge's buyer contacts?
Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.
