The City of Charlotte, through Charlotte Water, is seeking a company to provide confined-space entry equipment, train staff in its use, and perform inspections twice annually. The ITB opened on October 9, 2026, and bids must be submitted through the online procurement portal by October 20, 2026, at 2:00 PM EDT. Required submission materials include the bid form, pricing schedule, SBE utilization form, references, non-discrimination provision, and exceptions form.
Charlotte Mecklenburg Police Department seeks proposals for maintenance and management of the City’s Alarm Ordinance Program. The provider will administer alarm registrations and permits for alarms other than auto, fire, and medical alarms, and ensure users meet City ordinance requirements. The provider will also collect fines for excessive false alarms.
Sole Source:If sale is less than $100,000, use sole source.
Coops:Frequently procures through the Charlotte Cooperative Purchasing Alliance (CCPA), OMNIA Partners, and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
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City of Charlotte:Position your product as proprietary and essential for standardization with existing city systems. Work with the champion department; they must document the lack of competition. Expect a formal waiver process requiring memos and supporting documentation. City Council approval is required for any sole source purchase of $100,000 or more. If the product does not meet strict proprietary criteria, immediately pivot to cooperative purchasing to avoid delays.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Charlotte actively uses cooperative purchasing, including its own program and piggybacking policies. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Charlotte Contracts
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Benevate LLC at City of Charlotte
Effective: Feb 11, 2026Expires: Sep 30, 2026Expiration date locked.
This document outlines a SaaS Subscription and Services Agreement between Benevate, LLC and the City of Charlotte, NC - Office of Youth Opportunities, effective February 11, 2026, for an initial term of one year. The agreement covers hosted software, client success management, technical support, data warehousing, SMARTY address validation, implementation, and data migration services for a total contract value of $64,000.00. The contract specifies terms for payment, service levels, confidentiality, and automatic renewal for subsequent one-year periods.
Granicus Inc at City of Charlotte
Effective: Oct 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document is the Fifth Amendment to an agreement for Council Agenda Automation Software between Granicus, Inc. and the City of Charlotte. It extends the contract term for one year, from October 1, 2025, to November 2, 2026, for a prorated fee of $49,478.56 covering Boards and Commissions and Legistar solutions. The amendment also includes a General Liability Extension Endorsement.
Knapheide Truck Equipment Midsouth at City of Charlotte
Effective: May 18, 2023Expires: Sep 30, 2026Expiration date locked.
This document details a $170,000.00 contract between the City of Charlotte and Knapheide Truck Equipment Company for heavy equipment procurement, utilizing the North Carolina Sheriffs' Association (NCSA) cooperative purchasing agreement (Bid 24-08-0421). The contract is effective from May 18, 2023, to May 17, 2024, and includes administrative forms, financial allocations, and comprehensive terms and conditions of the NCSA program.
TLG Peterbilt - Charlotte at City of Charlotte
Effective: Nov 18, 2024Expires: Sep 30, 2026Expiration date locked.
A contract between the City of Charlotte and TLG Peterbilt - Charlotte for Cummins Engines and Parts, effective November 18, 2024, with an initial term until November 17, 2027, and options for two one-year renewals. The agreement outlines product purchase terms, warranties, general conditions, and compliance with various federal regulations, including Buy America and Federal Transit Administration requirements. Compensation is based on a price schedule for individual items, with no minimum purchase obligation, and invoices are to be sent to the City of Charlotte A/P.
James River Equipment at City of Charlotte
Effective: Apr 30, 2021Expires: Sep 30, 2026Expiration date locked.
The City of Charlotte Aviation Department is purchasing grounds maintenance equipment from James River Equipment, a dealer, under Sourcewell Cooperative Contract #031121-DAC. This master contract for Grounds Maintenance Equipment, Attachments, and Accessories with Related Services is between Sourcewell and Deere & Company, effective from April 30, 2021, to April 30, 2025, with an estimated total value for the City of Charlotte of $1,425,000.00. The contract specifies product-category discounts (4% to 24% off MSRP) and John Deere will pay a 1% administrative fee to Sourcewell. Specific purchases include John Deere Ground Master's and Zero Turns, detailed in quotes totaling $233,785.20 and $154,758.78.
Early Buyer Signals
Board meetings and strategic plans from City of Charlotte
City Council Regular Meeting
Date: Oct 5, 1949Type: Meeting mention
The Council discussed the potential removal of a traffic island on East Boulevard and reviewed requests regarding zoning ordinances and building codes, including a deferred amendment concerning sprinkler equipment. The meeting included approvals for various infrastructure projects, such as the construction of sanitary sewers and the purchase of a sewer line. Additionally, the Council confirmed the sale of tax-foreclosed property, authorized the removal of specific trees, and approved multiple contracts for materials including pipe and Sodium Fluoride. Actions were also taken on lease agreements at the municipal airport, the approval of new warehouse locations, the issuance of special officer permits, and the appointment of an alternate member to the Zoning Board of Adjustment.
Sherrill Unified Development Board of Adjustment Monthly Meeting
Date: Sep 29, 2026Type: Meeting mention
The board discussed procedural rules for quasi-judicial hearings. Key business included a request for a deferral on a case and the consideration of multiple variance requests from Premium Grade Landscaping Incorporated regarding a property on West Tremont Avenue. These requests sought relief from frontage and interstate setbacks, as well as authorization for vehicle maneuvering within setbacks and the right-of-way, due to limitations on the buildable area of the site.
Key Contacts
Public-sector contacts connected to City of Charlotte.
Who manages procurement and purchasing for City of Charlotte?
The City of Charlotte's Contracting & Procurement department administers procurement and centralized purchasing and supports city departments with Procurement Officers listed on the department page.
Where does City of Charlotte post bids and RFPs?
The City of Charlotte posts solicitations on its Contract Opportunities portal and publishes most bids and RFPs on the Charlotte Bonfire Procurement Hub; vendors should monitor those portals for active solicitations and submission instructions.
How do vendors complete vendor registration with City of Charlotte?
Vendors complete registration through the City of Charlotte Supplier Registration electronic Vendor Portal (eVP); registered suppliers are searchable by city departments and the Current Vendors page lists W-9 and vendor contact details.
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Charlotte Mecklenburg Planning Commission Planning Committee Meeting
Date: Sep 16, 2026Type: Meeting mention
The committee discussed the history and procedural requirements of the mandatory referral process and the function of the Joint Use Task Force in promoting inter-agency collaboration. Topics included the legislative background of these processes, the role of staff in coordinating and reviewing referrals to ensure public benefit, and procedural handling of specific petitions, including a member recusal.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Charlotte meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Charlotte procure?
The City of Charlotte procures public works and construction (infrastructure), water and wastewater system contracts, goods and supplies, and professional or consulting services, as reflected on Charlotte Water and the Contract Opportunities portal.
What procurement requirements does City of Charlotte publish for vendors?
City of Charlotte posts solicitation-specific requirements on each solicitation page; these commonly include insurance and bonding sections, required vendor forms, licensing, and submission instructions that vendors must follow.
Where can vendors find procurement policies and standard terms for City of Charlotte?
Vendors can find procurement policies and standard terms in the City of Charlotte/Mecklenburg County Procurement Manual and on the City Contracting & Procurement department's Contracting FAQs and policy pages.
What supplier diversity programs does City of Charlotte use?
The City of Charlotte operates the Charlotte Business INClusion (CBI) Supplier Diversity Management System; CBI certifies Small Business Enterprise (SBE) firms and registers Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) firms via its certified-vendors database and application.
